Business Card Automation in 2024: Embracing Web to Print for Efficiency

business card automation

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In today’s fast-paced business world, every second counts. Yet, the traditional process of designing, proofreading, and adhering to visual identity system rules for business cards can often feel like a time-consuming ordeal. From waiting on designers to typeset the cards to ensuring they meet branding guidelines, the journey from concept to print can be laden with delays and frustrations. However, with the advent of automation technologies, this arduous process is undergoing a significant transformation, promising efficiency, accuracy, and consistency like never before. We’ll show you how to use web to print for business card automation. 

The Pain Points of Traditional Business Card Processes

Waiting for Graphic Designers to Typeset Cards

Traditionally, businesses have relied on designers to manually typeset business cards, a process that can eat up valuable time. Waiting for designers to find the right font, layout, and alignment can lead to delays in getting the cards into the hands of those who need them most.

Waiting for Proofreading

Proofreading is an essential step in ensuring that business cards are error-free and reflect positively on the brand. However, waiting for individuals to review and approve designs can slow down the process, especially in larger organizations where multiple stakeholders may need to sign off on the final product.

Remembering Visual Identity System Rules

Maintaining brand consistency across all marketing materials, including business cards, is crucial for establishing a strong and recognizable brand identity. However, remembering and enforcing visual identity rules can be challenging, particularly as businesses grow and evolve. Learn all about visual identity systems here!

Embracing Business Card Automation for Efficiency

Automated Typesetting

Business card automation tools can streamline the typesetting process by generating business card designs based on predefined templates and brand guidelines. By inputting relevant information such as name, title, and contact details, users can instantly create professional-looking business cards without the need for manual intervention.

Instant Proofreading with Business Card Automation

AI-powered proofreading tools can help identify spelling, grammar, and formatting errors in business card designs, significantly reducing the time and effort required for manual proofreading. These tools not only catch common mistakes but also ensure consistency in language and tone across all cards.

Automated Compliance with Visual Identity System Rules

Business card automation allows businesses to encode visual identity rules into design templates, ensuring that every business card adheres to brand guidelines automatically. From logo placement to color schemes, these rules are enforced consistently, eliminating the need for employees to remember and apply them manually.

The Benefits of Business Card Automation

Time Savings

By embracing business card automation, the entire process of creating and proofreading business cards saves businesses valuable time that would otherwise be spent on otherwise manual tasks. Employees can focus their efforts on more strategic activities, leading to increased productivity and efficiency.


Automation ensures that every business card produced adheres to brand guidelines with precision, maintaining a consistent and professional image across all communications. This consistency builds trust and credibility with customers and stakeholders.


By reducing the reliance on external designers and minimizing the potential for errors, automation can lead to cost savings in the long run. Businesses can allocate resources more effectively, investing in areas that drive growth and innovation.


The automation of business card processes represents a significant step forward in streamlining operations and enhancing brand consistency. By addressing key pain points such as waiting for designers, proofreading delays, and adherence to visual identity rules, automation technologies empower businesses to create professional-looking business cards efficiently and effectively. Embracing automation not only saves time and resources but also strengthens brand identity and credibility in the eyes of customers and stakeholders alike. As technology continues to evolve, businesses that embrace automation will undoubtedly gain a competitive edge in the marketplace.

How OOSys Can Help!

OOSys has the most affordable web to print plan that will automate your business cards! This annual plan gives you a user login and an approver login. You can share the user login with anyone that you want to order business cards. It could be a single person or you could give the username and password to any employee that needs to order a business card. The approver acts as a gatekeeper and can approve the cards, approve with edits, or reject the order. There is no proofing cycle as the orderer is proofing their business card in real time!

You can have the orders automatically sent to your approved print vendor. Or you can choose to receive print-ready PDFs that can be imposed multiple-up, ready for output or as single, un-imposed PDFs.

View this affordable plan here!